Fax Cover Letter

Are you wanting to fax some important documents but don't know where to put your personal or business contact information? A fax cover letter is your solution. It lets a person receiving the fax know what your fax will be about and how they can contact you should the need arise. Continuing reading below for tips, examples and a free Fax Cover Letter template that you can download and customize using Word.

Fax Cover Letter Template

for Microsoft Word

Download

⤓ Word

For: Word 2007 or later

Fax Cover Letter vs. Fax Cover Sheet

There is a difference between a fax cover letter and a fax cover sheet. The cover letter is a more personal detailed informative page whereas the cover sheet is less personal and usually includes much less information. A cover letter usually is sent along with resumes and other business reports to non-familiar entities. A cover sheet usually accompanies a document where the correspondents are somewhat familiar with each other. For a cover sheet, you can download our Fax Cover Sheet Template.

Tips for Fax Cover Letters

• Keep it simple. Too much information will quickly throw off your recipient and make them less likely to care about what's in the rest of your fax.
• Keep it neat and clean. Your fax cover letter is a representation of what your recipient will see in the rest of your transmission. Use clean and concise language. Just because you understand a word does not mean the recipient will, so avoid using slang terms and technical jargon.
• Give as much information as necessary to keep the recipient wanting to read through the rest of the fax. If you give them too much information, the recipient will think they have read enough to get the gist of it.
• Pay attention to the recipient's business hours. Some businesses may be open until 8 or 9 but they only want to get faxes between the hours of 8 to 6. If received later, the information may be marked as received the following business day.
• Long letters are less likely to be read, so keep your fax cover to one page.
• Make sure a fax cover letter is marked as CONFIDENTIAL if the accompanying documents are confidential.

Sample Fax Cover Letters